The name of the Society is “International Society of Protistologists, Inc.,” hereinafter called the “Society.”
Article 1 – Membership
The privileges of individual paid membership include these rights: to vote in elections of all Officers of the Society, and other matters submitted to a vote of the Membership; to hold office; to receive dues notices; to receive a subscription to The Journal of Eukaryotic Microbiology (The Journal); to publish a number of pages without charge in The Journal each year as established by the Executive Committee; and to receive any other benefits as determined by the Executive Committee.
Section 1 -Regular Membership
Regular members include all members who do not choose or qualify for other categories of membership.
Section 2 -Postdoctoral Membership
Postdoctoral fellows applying for membership in the Society must have their status certified annually by their research supervisor or mentor. Postdoctoral membership may not extend beyond a term of 6 years.
Section 3 -Student Membership
Students applying for membership in the Society must have their status certified annually by a faculty member of their institution.
Section 4 -Affiliated Membership
Members in good standing of protistological societies that the Society has officially recognized as Affiliates (Article 11 Section 1, By-Laws) who choose to have joint membership with the Society shall have full individual member privileges.
Section 5 -Emeritus Membership
Emeritus membership shall be available, upon retirement from professional activities, to those who have been regular members of the Society for 15 years or more. Emeritus members shall be entitled, for the duration of the member’s life, to membership of the Society for one-half the Regular Membership dues.
Section 6 -Honorary Membership
Distinguished protistologists deemed worthy of Honorary membership in the Society, numbering not more than one per year except under special circumstances, shall be submitted by members to the Executive Committee for consideration. Upon recommendation of the Executive Committee, election to Honorary membership shall require a majority vote of all members present and voting at a duly scheduled annual business meeting of the Society. New Honorary members shall be notified by the Membership Secretary of the honor bestowed upon them and shall be presented with appropriate certification of their membership status and a subscription to The Journal. Honorary members shall enjoy all the privileges of regular membership, but shall be exempt from all regular dues and levies claimed by the Society from its members for the duration of the honorary member’s life. Honorary members will be invited to present a keynote address. The Society Historian (Article 4, Section 7, By-Laws) shall maintain a record of all Honorary Members.
Article 2 – Dues
Section I -Dues Schedule
Dues for the several classes of membership shall be reviewed annually and recommended by the Executive Committee. They shall be approved by a two-thirds vote of all members present and voting at a duly scheduled annual business meeting of the Society. The schedule of current dues shall be available from the publisher of The Journal.
Section 2 -Payment of Dues
Members shall receive notice of dues for the subsequent calendar year, payable no later than January 1 to avoid interruption of benefits and privileges of membership. Dues for all categories of member shall include a subscription to The Journal.
Section 3 –Non-payment of Dues
Members in all membership categories who fail to pay applicable dues by the deadline shall be removed from the membership rolls of the Society. They will also lose access to all privileges, benefits and resources associated with membership.
Section 4 -Reinstatement
A member who has been removed from the membership rolls of the Society for non-payment of dues may be reinstated upon payment of dues for the current year or upcoming year, and following confirmation of the category their membership.
Article 3 – Duties of Officers
The Officers of the Society are elected by the membership and hold positions by right on the Executive Committee.
Section I –President
The term of office of the President shall be one year. The President shall continue as a voting member of the Executive Committee for two additional years, but shall not be eligible for elective office in the Society during these two additional years.
- shall be the presiding officer at all business meetings of the Society and the Executive Committee. The President may designate other Society members as pro tem Session Chairpersons or as Presiding Officers at meetings when both the President and the President-Elect are unable to conduct the meeting;
- shall designate or re-confirm chairpersons of all committees, except the chair of the Nominating Committee (Article 9, Section 1, By-Laws);
- shall in consultation with the designated committee chairpersons, appoint members of all standing and ad hoc committees of the Society, as appropriate, except the Nominating Committee (Article 9, Section 1, By-Laws);
- shall be a non-voting member ex officio of all committees, but customarily shall not participate in the deliberations of the Nominating Committee;
- shall appoint representatives of the Society to the council or governing bodies of organizations with which the Society may be associated and which require or allow such representation as appropriate to furtherance of the aims of the Society;
- shall represent the Society personally, or through a member or members designated by him/her, in all matters pertaining to the business, associations, or affiliations of the Society.
Section 2 -President-Elect
The term of office of the President-Elect shall be one year, after which he/she shall automatically assume the office of President.
- shall assist the President in the performance of his/her duties and, in the absence of the President, shall act as presiding officer over all meetings of the Society and of the Executive Committee;
- shall be a member of the Program and Meetings Committee (Article 8 Section 4f, By-Laws) and shall recommend symposia, courses, special exhibits, invited lectures, and other scientific activities consistent with the stated aims of the Society.
Section 3 -Vice-President
The term of office of the Vice-President shall be three years. The Vice-President shall not succeed himself/herself but is eligible immediately for other elective or appointive office on completion of the term.
- shall coordinate information from Affiliated and other protistological Societies and transmit this to the Executive Secretary for dissemination to the entire Society;
- shall present an annual report on the status of Affiliated and other protistological Societies;
- shall act as Chairperson of the International Committee (Article 8 Section 4h, By-Laws).
Section 4 –Executive Secretary
The term of office of the Executive Secretary shall be three years and he/she may succeed himself/herself with the agreement of the Executive Committee.
The Executive Secretary:
- shall be responsible for recording the minutes of all business meetings of the Society and of the Executive Committee and for publication of such minutes;
- shall in consultation with the President, prepare an agenda for all meetings of the Executive Committee;
- shall notify all members and observers of the Executive Committee of meetings of the Executive Committee other than that at the annual meeting of the Society at least two weeks prior to the meeting;
- shall serve as parliamentarian and be consulted regarding policies and procedures at all meetings of the Society and of the Executive Committee;
- shall receive reports from officers of the Society, committee chairpersons, and representatives to councils and governing bodies of organizations with which the Society may be associated, and, not later than a week before the date of the regular meeting of the Executive Committee, shall send a copy of each report to each voting member and to each observer of the Executive Committee (Articles 3 and 4, By-Laws);
- shall announce to the membership the time and place of all meetings of the Society and, at the direction of the Executive Committee, shall prepare an agenda for said meetings;
- shall upon authorization of the Executive Committee, conduct a vote of the membership of the Society and/or the Executive Committee on all pending proposals in reference to which, according to the provisions of the Constitution and By-Laws, such a ballot is required or permissible;
- shall prepare a current roster of officers, committees, and representatives of the Society for publication.
Section 5 –Treasurer
The term of office of the Treasurer shall be three years and he/she may succeed himself/herself with the agreement of the Executive Committee.
- shall take charge of the Society’s funds with the consultation of the Business Advisory Committee, and shall discharge and record all business transactions of the Society, including payments of its obligations, in accordance with the policies and directives of the Executive Committee;
- shall submit annually the financial records of the Society for Certified Auditing by a bonded auditing firm;
- shall have prepared and give to the Executive Secretary for distribution to the Executive Committee a certified annual audit and shall give a financial report at the annual business meeting. This report shall be made available to members upon request;
- shall furnish all appropriate financial reports and statements to Federal and/or State authorities, as required;
- shall maintain the official business of the Society for making financial transactions and routine corporate administration;
- shall, after consultation with the Business Advisory Committee, propose a budget for the Society in advance of each fiscal year (July 1-June 30) and present this to the Executive Committee at the Annual Meeting for its approval.
Section 6 – Members-at-Large
Three (3) Members-at-Large shall be elected by the entire membership of the Society to represent their general interests. Members-at-large may also be members of standing or ad hoc committees as requested by the President. The term of office of Executive Committee Members-at-Large shall be three years, and shall be filled only by regular election (Article 9, By-Laws). The terms of Members-at-Large should be staggered where possible. The Executive Committee Members-at-Large shall not succeed themselves but are eligible immediately for elective or appointive office on completion of their term.
Section 7 – Trainee Member
One (1) Trainee Member shall be elected by the entire membership of the Society to represent the interests of early-career researchers. The Trainee Member may be either a student member or a postdoctoral member. The term of office of the Trainee Member shall be two years and he/she may succeed himself/herself with the agreement of the Executive Committee, as long as they continue to be a student or postdoctoral member in good standing.
Section 8 – Extending terms
In exceptional circumstances, if the normal business of the Society is disrupted for a significant portion of the terms of office of elected and appointed members of the Executive Committee, the President may request that the Executive Committee approves a one-year extension to the terms of office of all Executive Committee members. Such an extension would be voluntary on the part of the Executive Committee member and any resulting vacancies should be filled as indicated in Article 4 Section 6. For the positions of President, President-elect, Vice-President and Members-at-large, the extension cannot be renewed after the year has elapsed and an election must take place as prescribed in the By-laws.
Article 4 – Appointed members of the Executive Committee
The following positions on the Executive Committee are by appointment. All appointed members must be members in good standing of the Society. Appointed members may have their appointments renewed by a majority vote of the Officers of the Society, and can be removed from post by a majority vote of the remainder of the Executive Committee.
Section 1 – Affiliated Society Members
Affiliated Societies (Article 11, Section 1, By-Laws) may nominate one (1) member to represent them on the Executive Committee. The term of office for this representative shall be determined by the Affiliated Society.
Section 2 –Membership Secretary
The President, in consultation with the Executive Committee, shall appoint a Membership Secretary who:
- shall serve as a member ex officio of the Executive Committee;
- shall Chair the Membership Committee;
- shall be responsible for matters pertaining to membership and membership recruitment;
- shall present a list of new members at the annual business meeting;
- shall report to the Executive Committee and to the annual business meeting of the Society the status of the Society’s membership;
- shall, when directed by the Executive Committee, prepare a Directory of the members of the Society;
- shall maintain and make available to others, according to direction of the Executive Committee, an accurate and official list of members in good standing, including the current contact information for each member;
- shall have a normal term of office of three years.
Section 3 -Editor-in-Chief of The Journal
The President, in consultation with the Executive Committee, shall appoint the Editor-in-Chief of the Journal of Eukaryotic Microbiology who:
- shall serve as a voting member ex officio of the Executive Committee;
- shall be in charge of The Journal and shall recommend changes or improvements in the management of The Journal to the Executive Committee for action and/or implementation as appropriate;
- shall appoint, under delegated authority from the Executive Committee, such Editors, Associate Editors, Assistant Editors and members of the Board of Reviewers as may be expedient in the editing and managing of The Journal;
- shall have a normal term of office of three years.
Section 4 –Information Officer
The President, in consultation with the Executive Committee, shall appoint an Information Officer who:
- shall serve as a member ex officio of the Executive Committee;
- shall be responsible for matters pertaining to electronic resources and activities;
- shall maintain the Society’s website and arrange for timely publication on it of material submitted by other members;
- shall administer the Society’s electronic mailing lists, organize and implement membership votes, and other electronic communications as required;
- shall create other electronic resources as required by the Society (e.g. databases) or arrange for them to be established;
- shall advise the Executive Committee and the membership of the Society on technological issues;
- shall at the direction of the Executive Committee, serve as technological liaison between the Society and external service providers;
- shall keep the Executive Committee informed of innovations in the area of electronic communication and data handling, and devise ways in which these can be used to further the Society’s mission;
- shall have a normal term of office of three years.
Section 5 –Historian
The President, in consultation with the Executive Committee, shall appoint a Historian who:
- shall serve as a member ex officio of the Executive Committee;
- shall respond to all questions from Society Officers and members and those sent to the curators of the Society Archive maintained at the library of the University of Maryland, Baltimore County (UMBC);
- shall acquire lists of all information that is updated yearly (e.g. Officers, Executive Committee members, other committee members, meeting places, award winners);
- shall remind officers to submit their papers to the Archive at the end of their terms;
- shall remind meeting organizers to submit a program and other documents to the Archive;
- shall help to arrange the deposition of photos taken at meetings of the Society in the Archive;
- shall maintain lists of all Honorary members of the Society;
- shall work with the UMBC Curator to ensure that an accurate index is maintained;
- shall submit an annual report to the Executive Committee;
- shall have a normal term of office of 3 (three) years.
Section 6 – Vacancies
A vacancy in the office of President shall be filled by the President-Elect, who shall complete the unexpired term of his/her predecessor, and his/her expected term as President. In the event of a vacancy in the office of President-Elect, the office will remain vacant until the next regular election when both a President and President-Elect will be elected. In the event of vacancy of both President and President-Elect offices, the Vice-President shall complete the unexpired term of the President. At the next regular election, a President and President-Elect will be elected. In case all three offices become vacant, the Executive Committee shall designate, by simple majority vote, one of the elected members of the Executive Committee to serve as Acting President until the completion of the next regular election when a President, President-Elect and Vice-President will all be elected.
Exceptional vacancy of any duration in any elected or appointed office shall be filled by Executive Committee appointment of an eligible Society member for the unexpired term of the office. Such appointment shall not disqualify the incumbent from immediate subsequent election or appointment to Society office.
Article 5 – Duties of the Executive Committee
Section 1 -General Duties
Pursuant to the provisions of the Constitution (Article 4, Constitution), the Executive Committee shall transact business and formulate policies on behalf of the Society in all matters not specifically reserved in the provisions of the Constitution of the Society and/or these By-Laws for action by the entire membership.
Section 2 -Specific Duties
The Executive Committee:
- shall officially receive reports from elected Officers, Chairpersons of standing and ad hoc committees, Society representatives to councils or governing bodies of other organizations, and shall act on specific recommendations presented in these reports;
- shall fill vacancies, as appropriate, in elective and appointive offices of the Society;
- shall consider and approve appointments of Editors and persons to the Board of Reviewers as recommended by the Editor-in-Chief of The Journal;
- shall consider items of new business;
- shall perform any and all other duties specifically assigned to it by the Constitution of the Society and/or By-Laws, or referred to it by the membership of the Society.
Section 3 – Voting
Voting members of the Executive Committee shall be the President, Vice-President, President-Elect, Treasurer, Executive Secretary, Members-at-Large, and Past Presidents, plus the Editor-in-Chief of The Journal. A simple majority of these members constitutes a quorum. Voting members must recuse themselves where a conflict of interest is identified by the Executive Committee. Those who are members of the Executive Committee ex officio or by virtue of appointment contribute fully to the deliberations of the committee but do not vote on proposals.
Article 6 – Meetings of the Executive Committee
Section 1 -Regular Meetings
The Executive Committee shall meet annually or as deemed necessary (Article 7, By-Laws).
Section 2 -Special Meetings
Special meetings of the Executive Committee conducting urgent business may be called by the President in accordance with his/her best judgment; notification of such called meetings shall be circulated by the Executive Secretary to all voting members and observers of the Executive Committee and to such other persons as may be designated by the President at least two weeks prior to the date scheduled for the meeting. The Executive Committee shall conduct the business of the Society by electronic communication when timely action by the Executive Committee is required outside of the annual meeting. Voting on such business shall normally take place within two working days after discussion is completed.
Section 3 -Invitations to Meetings
The President, acting for the Executive Committee, shall invite such duly appointed or elected committee chairpersons and/or representatives of the Society as are appropriate to anticipated deliberations of the Executive Committee to attend the Executive Committee meeting as non-voting members. All those attending meetings of the Executive Committee by right or by invitation shall be eligible for reimbursement of travel expenses and registration fees up to the amount set by the Executive Committee.
Section 4 -Annual Reports
The Executive Secretary, acting for the Executive Committee, shall call for and receive from each Society committee chairperson and/or Society representative appropriate annual reports and shall circulate these reports to each voting member of the Executive Committee at least one week prior to the date of the annual meeting of the Executive Committee.
Section 5 -Absentee Comments
If a member of the Executive Committee is unable to attend a meeting, that member may submit comments in writing to the Executive Secretary for presentation to the Executive Committee.
Article 7 – Meetings of the Society
Section 1 -Annual Meeting
The Society shall hold or participate in an Annual Scientific Meeting for the presentation and exchange of scientific information at a time and place designated by the Executive Committee.
Section 2 -Program
The content and arrangements of the Annual Scientific Meeting program shall be determined by the Program and Meetings Committee (Article 8, Section 4f, By-Laws) and the call for contributed papers shall be issued at least four months before the date of the meeting. Every fourth year, the Annual Meeting will be held in conjunction with the International Congress of Protistology (ICOP) and the Program and Meetings Committee will work with the International Committee (Article 8, Section 4h, By-Laws) to produce the program for ICOP.
Section 3 -Business Meetings
The Society shall convene a business meeting at least once each year for the transaction of regular and special business. This is customarily held in conjunction with the Annual Scientific Meeting.
Section 4 -Notification
The Executive Secretary, acting for the Society, shall notify each member of the arrangements for the annual business meeting at least two months prior to the opening date of the meeting.
Section 5 –Quorum
The members of the Society present at the annual business meeting shall constitute a quorum for conducting business.
Section 6 – Electronic Ballots
Urgent business requiring the action of the Society at large, in the judgment of the Executive Committee, and arising during intervals between annual business meetings, shall be conducted by electronic ballot circulated by the Executive Secretary to members of the Society in all membership categories. A quorum for such balloting shall consist of votes cast by twenty percent of the Society membership.
Article 8 – Committees
Section 1 -Standing and Ad Hoc Committees
There shall be standing and ad hoc committees to aid the Officers and the Executive Committee in carrying out the stated aims of the Society. All committees shall make appropriate recommendations to the Executive Committee. All committees shall provide an annual report for circulation to the Executive Committee.
Section 2 -Committee Composition
All committees shall be composed of no less than three members in good standing, excluding the President who shall be a member ex officio of all committees.
Section 3 –Committee Membership Review
Membership of all standing and ad hoc committees shall be subject to review by each President as he/she assumes office. Members shall be appointed or reappointed by the incoming President.
Section 4 -Standing Committees
There shall be the following standing committees:
a. The Constitution and By-Laws Committee:
- shall review the Constitution and By-Laws periodically and advise the Executive Committee on matters pertaining to the Constitution and By-Laws;
- shall receive from the Executive Secretary suggested amendments to the Constitution and By-Laws proposed by members, evaluate the proposals, and make recommendations concerning their approval to the Executive Committee;
- shall incorporate approved amendments (Article 7, Constitution; Article 12, By-Laws) into the Constitution and By-Laws.
The Chairperson of the Constitution and By-Laws Committee shall serve as a member ex officio of the Executive Committee.
b. The Membership Committee:
- shall be chaired by the Membership Secretary;
- shall be drawn from multiple categories of membership;
- shall assist the Membership Secretary in all matters pertaining to membership and membership recruitment, including preparation of a membership Directory.
The Membership Secretary shall, in consultation with members of his/her committee, determine the responsibilities of each member. The Membership Secretary shall serve as a member ex officio of the Executive Committee.
c. The Nominating Committee (see Article 9, Section 1, By-Laws).
d. The Awards Committee:
- shall solicit nominations for all the various awards for which members are eligible and determine the winners of each award;
- shall establish sub-committees for different awards, as needed;
- shall advise the Executive Committee on all matters pertaining to awards, including development of new awards and recommendations for financing monetary awards.
The Chairperson of the Awards Committee shall serve as a member ex officio of the Executive Committee.
e. The Business Advisory Committee:
- shall be composed of an appointed member of the Society as Chairperson and between two and four other members of the Society recommended by the Treasurer;
- shall advise the Treasurer on all matters pertaining to business transactions and financial affairs of the Society.
f. The Program and Meetings Committee:
- shall be composed of an appointed member of the Society as Chairperson, the President-Elect, the Executive Secretary, and between one and three members of the Society recommended by the Program and Meetings Committee Chairperson;
- shall solicit and recommend venues and organizers for annual meetings to the Executive Committee for approval at least three years in advance;
- shall coordinate with the Executive Secretary to notify the membership of arrangements for all scientific meetings and shall issue the call for contributed papers;
- shall solicit and evaluate proposals for symposia at which the papers may be presented by members or by scientists introduced by members;
- shall, with the consent of the Executive Committee, appoint and liaise with an ad hoc local committee, which shall be responsible for local arrangements such as housing, facilities for scientific sessions, and special transportation;
- shall, when the Society meets jointly with another society, act as representative of the Society in discussions with the other society and liaise with the local committee.
The Chairperson of the Programs and Meetings Committee shall serve as a member ex officio of the Executive Committee and the International Committee.
g. The Committee on Nomenclature, Taxonomy, and Systematics:
- shall have a membership of five to seven protistologists reflecting the diversity of protists and of opinion, as recommended to the President by the Committee Chairperson;
- shall review proposals affecting nomenclature, taxonomy and systematics of protists published in relevant journals;
- shall engage with the protistology community to seek opinions broadly;
- shall communicate, under delegated authority from and on behalf of the Executive Committee, the views of the Society on taxonomy and nomenclature to the International Code of Nomenclature for algae, fungi, and plants, the International Code of Zoological Nomenclature, the International Society for Phylogenetic Nomenclature and any such bodies that in the future may be deemed relevant to the taxonomy and nomenclature of Protista, summarizing these communications in their annual report;
- shall be asked every five years to consider whether it is appropriate to publish a new revision of the classification of eukaryotes in The Journal, which, when produced, shall be treated as a special issue of The Journal, with the Chairperson of the Committee on Nomenclature, Taxonomy and Systematics being the Guest Editor.
The Chairperson of the Committee on Nomenclature, Taxonomy and Systematics shall serve as a member ex officio of the Executive Committee.
h. The International Committee:
- shall be chaired by the Vice-President of the Society;
- shall have as its vice-chair the President of the next International Congress of Protistology (ICOP) and as its secretary the Secretary General of the next ICOP, both of whose terms will end upon selection of the site for the following ICOP (see Subsection 9, below). The ICOP President and Secretary General have the responsibility, along with the local organizing committee, for all aspects of the details of organizing and running the next Congress;
- shall have its membership appointed by interested national/international protistological organizations, irrespective of their actual status (e.g., Society, Affiliated Society, Section of a Society, or any other title), such that each national organization with between 20 and 99 members shall be entitled to appoint one (1) voting delegate, a group with between 100 and 299 members shall be entitled to two (2) voting delegates, and a group with 300 or more protistologists shall be entitled to three (3) voting delegates. The terms of office of voting delegates shall be determined by their appointing organization;
- shall arrange periodic ICOPs, typically every four years, and select the site for the next ICOP upon the acceptance of a bid submitted by a member on behalf of a national organization;
- shall, with leadership provided by the Vice-President of the Society, promote the exchange of ideas among protistologists throughout the world;
- shall meet using means available to all members, with attendance of the members as a body and/or by mail, telephone calls (such as conference calls), electronic mailings, or other appropriate communication technologies;
- shall meet no later than two years after the last ICOP, at which meeting the ICOP President and Secretary General shall outline the tentative program of the Congress and the Committee shall decide on the timing of the Congress;
- shall have additional meetings as deemed appropriate by the Vice-President of the Society and/or the ICOP President and Secretary General;
- shall meet during each ICOP to receive and vote on bids for the site of the next Congress. In the event more than one bid is submitted, a secret ballot will be taken. A simple majority of all committee members voting will select the site of the next Congress.
The Chairperson of the Program and Meetings Committee shall serve as a member ex officio of the International Committee.
i. The Committee on Honorary Membership:
- shall be composed of distinguished members of the Society;
- shall include at least one Honorary Member of the Society;
- may submit to the Executive Committee for its consideration and for presentation at the annual business meeting of the Society one or more names of protistologists, not necessarily members of the Society, who qualify for honorary membership under the provisions of the Bylaws (Article 1, Section 6).
The Chairperson of the Committee on Honorary Membership shall serve as a member ex officio (non-voting) of the Executive Committee.
Section 5 -New Standing Committees
In addition to the several standing committees listed in the preceding section, the members of the Society, upon the advice of the Executive Committee, may establish new standing committees to meet the continuing needs of the Society.
Section 6 -Ad Hoc Committees
The President, upon consultation with the Executive Committee, shall appoint such ad hoc committees as may be needed to perform specific tasks; additional ad hoc committees shall be appointed by the President as need arises.
Article 9 – Nominations and Elections
Section 1 -Procedures
The Nominating Committee shall be elected by the membership and consist of four (4) voting members and an alternate. The Chairperson from the previous year shall automatically be a non-voting member of the Nominating Committee. In addition, the immediate Past-President and one Executive Committee Member-at-Large appointed by the President shall also be non-voting members of the Nominating Committee.
Each year the duties of the Committee shall be to nominate no less than two (2) members in good standing to the office of President-Elect and to replace any Member-at-Large of the Executive Committee whose term is ending. In those years that the term of the office of the Vice-President ends, the Committee shall nominate two (2) members in good standing to that office. In those years that the term of the Trainee Member ends and if it is not renewed, the Committee shall nominate two (2) student or postdoctoral members in good standing to that position. In those years that the offices of Executive Secretary and Treasurer end and if they are not renewed the Committee shall nominate two (2) members in good standing to those offices. The Committee also shall submit seven (7) nominees for the succeeding Nominating Committee. Members of the nominating Committee cannot nominate themselves for any elected position, but are eligible to be nominated for any post once their term of office is completed, including being nominated to the Nominating Committee again. Before their names are placed on the ballot, all nominees shall certify their willingness to serve if elected.
The nominations shall be transmitted to the Executive Secretary by 15th March prior to the annual meeting of that year. The Executive Secretary shall liaise with the Information Officer to ensure that all nominations are submitted to the Society on an appropriate electronic ballot at least six weeks prior to the annual meeting and allow at least two weeks for voting to take place. The Executive Secretary shall tally the votes and report the election at the annual Executive Committee and Society business meetings. All tied votes shall be resolved by the President.
Officers of the Society shall be elected by plurality vote. Nominees to the Nominating Committee with the five highest number of votes shall comprise that Committee, with the highest and fifth positions determining the Chairperson and alternate, respectively. The Chairperson shall serve as a member ex officio of the Executive Committee. The alternate shall replace any one of the four voting members who is unable to serve. At the discretion of the Chairperson, the alternate may also be considered a fifth committee member with full voting privileges. In the event that the elected Chairperson is unable to fulfil the duties of the office, the Committee shall elect a Chairperson from among its voting members.
Section 2 -Announcement of Election Results
The Executive Secretary shall inform the newly elected officers of their elections not later than four weeks prior to the annual business meeting of the Society, and record names of all the newly elected officers in the minutes of the regular Executive Committee meeting.
Article 10 – Publications
Section 1 –The Journal
The official organ of the Society shall be The Journal of Eukaryotic Microbiology, which shall include reports of original research dealing with all aspects of protistology and eukaryotic microbiology.
Section 2 –Board of Reviewers
The term of office of members of the Board of Reviewers shall be three years and may be renewed at the discretion of the Editor-in-Chief.
Section 3 -Other Publications
The Society shall publish additional periodical or other scientific works deemed appropriate and valuable for the promulgation of the stated aims of the Society as determined by the Executive Committee. Such additional periodical or irregular publications shall be administered by Society members designated by and responsible to the Executive Committee.
Article 11 – Affiliation With Other Organizations
Section 1 -Affiliations For The Purpose of Joint Membership
The International Society of Protistologists may affiliate with other organizations having interests in protistology for the purpose of establishing joint membership for individuals in the Society and the affiliate. Such affiliations may include specific agreements that establish a shared structure of dues and may also include provisions for jointly held meetings and other activities.
Section 2 – Affiliations That Do Not Involve Joint Membership
The International Society of Protistologists may affiliate with other organizations having interests in protistology for the purpose of achieving common aims as long as the agreement does not compromise the standing of the Society relative to Section 501 (c)(3) of the Internal Revenue Code of 1954 or the corresponding provision of any future United States Internal Revenue Law.
Article 12 – Amendments of the By-Laws
The process of amendment of the By-Laws in whole or in part shall be initiated by a vote of the Executive Committee. The draft approved by the committee shall be submitted to the Members for consideration. The Executive Committee shall review the By-Laws every third year for needed amendments due to changing needs or laws. Amendments may be made by a simple majority of all Society members voting by secret ballot, following proposal of the amendments at any annual meeting of the Society.
Minor amendments that do not alter the meaning or intent of the By-Laws may be agreed by a majority vote of the Executive Committee and implemented without requiring a vote of the membership. Any such amended By-Law must be ratified subsequently by a majority vote of the membership attending the next annual business meeting of the Society. If not ratified, the relevant By-Law must revert to its previous form.